REQUEST FOR PROPOSALS (RFP) - Westport Kansas City

REQUEST FOR PROPOSALS (RFP)

Dec 17, 2021

TO PROVIDE PROFESSIONAL CONSULTANT SERVICES NECESSARY TO DEVELOP A WAYFINDING SIGNAGE PROGRAM

Background

The Westport Regional Business League (WRBL) was established by the businesses and property owners in and around the old Town of Westport in 2005 for the purpose of enhancing the economic vitality and development of the area. Westport is today the oldest part of Kansas City, Missouri with a rich history dating back to 1833. Consequently, its many historic buildings house more than 250 businesses with 92% of those being locally based enterprises – the largest concentration of local small businesses in the region. The area is recognized regionally as a dining destination, an outlet for unique and authentic retail offerings, and a successful legacy entertainment district. Almost four thousand employees and two million visitors utilize the area annually.

The Opportunity

The WRBL seeks through this request for proposals process to enter into a contract with one company/organization to develop a wayfinding signage plan that 1) directs vehicles to off-street parking locations and 2) pedestrians to and from the new streetcar line several blocks away on Main Street. The successful respondent to this RFP will be expected to further define and deliver the “Scope of Desired Services” as listed below.

Scope of Desired Services

  1. Analyze the current street/sidewalk configurations, the locations of off-street parking locations within the Westport CID District, parking facility signage, and the walking paths connecting the Westport CID District to the new streetcar line.
  2. Define the types, designs, sizes, and placement of signs needed to implement successful wayfinding systems for vehicle drivers within the Westport CID District and walking pedestrians between the Westport CID District and the new streetcar line along Main Street.
  3. Determine where wayfinding signs should be placed, what the signs should look like, and what kind of information and/or direction(s) each proposed sign should include.
  4. Develop design standards for the wayfinding signs that will direct drivers of vehicles to off-street parking locations within the Westport CID District.
  5. Parking signage within this scope should address where parking is located and how to reach/locate it – not rates or availability.
  6. Conduct workshops with the stakeholders in the area being studied to gain input, explore options, and present a comprehensive strategy that will result in drivers being able to locate better and realistic parking options for the target area regardless of the time of usage.
  7. Make a final presentation of the findings and recommendations for implementation of a wayfinding system to direct vehicles to off-street parking facilities and then out of Westport.

Note: submitting firms should not include the fabrication or installation of any wayfinding signs proposed as those services will be secured through a separate bidding process after completion of the scope of desired services.

All of the aforementioned information identified in “Scope of Desired Services” must also be presented in a final report after completion of the seven “Scope” items noted above.

Target Area

The target area for the development of a desired Westport Wayfinding System for Vehicles to Locate Parking will be the Westport CID District as defined in Exhibit A to this RFP. The Westport Wayfinding Plan for preferred pedestrian access between the Westport CID District and the new streetcar line on Main Street will be inclusive of all the necessary area inside the boundaries of 43rd Street on the South, Southwest Trafficway on the West, 39th Street on the North, and Main Street on the East in Kansas City, Missouri.

The Proposal Process

The WRBL will consider proposals from all interested respondents that present adequate written evidence of the items listed below and that otherwise demonstrate significant experience in the development of vehicular and pedestrian wayfinding systems for older commercial areas that have been implemented. Proposals should be submitted digitally in PDF format to kim@wrbl.org. No paper or hardcopy submittals are required. RFP must be submitted no later than 5:00 p.m. central time on Friday, January 21, 2022 in order to be considered. Proposals should arrive in the noted email inbox no later than the time noted above. Proposals received via facsimile (fax) will not be considered. Responses cannot be longer than eight letter-sized pages with 12-point type and must contain all of the following items:

  1. Evidence of significant experience by the submitting firm in completing work of this type inclusive of three (3) examples of similar projects in a historic commercial area.
  2. The credentials, qualifications, and experience of all key personnel, staff, consultants, or subcontractors that will be assigned to the undertaking if the proposal is selected
  3. A narrative description of how the identified services will be provided by the proposer and a timeline for each identified component envisioned.
  4. All proposals must be signed by a principal of the entity submitting a proposal. Such signature shall be preceded by a statement that the proposer understands the intended services required, the timeline for delivery, and the fact that any contract entered into with the WRBL will be a fixed cost agreement. If an individual doing business under a fictitious name makes a proposal, the proposal should so state and be signed by that individual. If the proposal is from a partnership, the full names and addresses of all members of the partnership must be provided and one principal member should sign the proposal. If a corporation makes the proposal, an authorized officer should sign the proposal in the corporate name with his or her office identified. If a proposal is submitted by a joint venture, the full names and addresses of all members of the joint venture shall be given and one authorized member should sign the proposal.
  5. A detailed line-item budget showing all costs for accomplishing all of the items and services identified in the “Scope of Desired Services”. Such costs detail must be inclusive of all schedules for all needed materials, equipment, personnel, travel, supplies, and other support services.
  6. Five project specific references with adequate contact information for each noted reference.
  7. The proposer must certify that it is not included in on any federal, state, or local listing of parties excluded from procurement eligibility or debarment.

WRBL is not responsible for any cost or expense that may be incurred by a proposer before the execution of a contract, including costs associated with preparing a proposal or participating in interviews.

The WRBL reserves the right to waive informalities or irregularities in proposals, to accept or reject or amend any or all proposals, to cancel this RFP in part or in its entirety, and to re-advertise for proposals if it is in the best interest of the WRBL and the intended outcomes. The WRBL will be the sole judge of what is in its best interest with respect to this RFP. The WRBL reserves the right to request additional information or clarification from any respondent until a contract is offered for the desired services.

The WRBL also reserves the right to award a contract solely on the basis of the initial proposal without interviews or negotiations. Consequently, proposals and offers should be submitted on the most favorable terms possible, from a cost, time, and scope inclusiveness standpoint.

Incomplete proposals may render the proposal non-responsive.

WRBL will evaluate cost proposals for reasonableness, completeness, and realism as appropriate. Cost proposals will only be evaluated for those proposers that are determined to be sufficiently experienced based on the information submitted as a part of this RFP process. The basis for award of the contract shall be best value after considering the relevant experience and responsiveness of all proposers.

All responses to this RFP, along with any collateral and or supporting documents will become the property of the WRBL.

The WRBL is an equal opportunity employer.

Questions related to this solicitation for proposals should be directed to the WRBL Executive Director at 816-531-4370 X2 or kim@wrbl.org during normal business hours each weekday.